Logging onto your web based e-mail account

The Main Mail Screen

Preferances

Including or excluding a signature

Changing a password

Mail Forwarding

Sending a vacation message

Adding Filters

Contact list

Adding an AutoResponse message

Sending mail

Forwarding Attachments

Sorting Messages in ascending or descending order

The Calender function

Spell Checker

Saving Outgoing messages

Search for a word in all messages

Setting number of messages displayed

Confirming or not confirming sent messages

Logging on to your web based e-mail account

Logon

Enter your User ID and password, then click the Logon button.

If the logon information is correct, your mailbox summary appears. If you repeatedly have problems logging in, contact your mail administrator.

If you want to display the templates in another language, select the language from the Languages list box.

Security options

You can select the following options to provide increased security:

� Remember Me (not recommended if you share this computer)

This option will save your password in a file (called a cookie), so you do not have to enter it each time you log in. When you logon, the browser sends the password in a cookie.

� Bookmark

Click Bookmark This Page to place a quick link in your Favorites list. Once in your Favorites list, you can right click on the link and click Send To Desktop (create shortcut) to create shortcut on desktop.

Mail Screen

� To send mail, click the "New" icon. The "New Message" window will open.

� To send an e-mail to someone in your address book, click on the Address or the To link to access your address book. Select the Address(es) and click Select and Close to place the address in the To section.
Or click the To:, CC: or BCC: button to place the address in the respective fields and continue adding addresses.

� To read mail in the current mailbox folder click the Subject line to display the message in the same window, or click the message icon in the Subject line to view the message in a new window.

� To read mail in a different mailbox folder, click the folder name in the hierarchy tree on the left.

The Mailbox Folder Tree

Mailbox folders: Name of the mailbox. You will see the following standard mailboxes, plus any mailboxes that you have created.

� Inbox. All new mail will be in this mail box, unless you have set options to route mail elsewhere. See Mail Processing Filters.

� Sent. This mailbox is activated when you set your "Save copy of outgoing mail in Sent folder" preference to Yes.

� Deleted. This mailbox is activated when you set your "Deleted messages" preference to Move to Deleted folder.

� Draft. This mailbox is activated when you select to Save, rather than Send, a message that you are composing. You can select a message in the Sent folder at a later time, modify it, and send it.

Note: If you are a calendar user, you will also have an IMIP mailbox. This is the mailbox that stores calendar invitations that other users send to you. This mailbox will be created the first time that someone sends you an invitation.

Size(bytes): Amount of disk space being used by the mailbox.

Message Count: The total number of messages contained in the mailbox. The number of new messages is displayed next to the mailbox name.

Preferences

Use the Preferences page to set your preferences for how features work. Click on the following links for more information about each setting.

Mail Sending Options
Forward Editing

Forward Attachments

Replying (including or excluding original message)

Reply message (include ">" symbol to indicate original message)

Save copy of outgoing message in "Sent" folder

Include Signature

Setting Java for Spell Check

Opening the calendar

Message Display Options

Number of Messages per page

Set the sort criteria in the summary list

Display message headers

Text attachments

Message Preview

Delete Options

Delete messages

Confirm deleted messages

Back To Top

Including or Excluding a Signature

A "signature" is a tag that is added to the end of all your messages. For example, you might add a signature that says, "Be sure to visit my new web site."

To include a signature:

1.From the Options and Styles... menu, select Signature under My Options.

2.On the User Preferences page, under the My Signature header, enter a signature in the text box ( limited to 1000 characters).

Note: This feature is disabled if the text box is empty.

3.Click the Save button at the bottom of the table you are working in when finished.

Change Password

From the Options and Styles... menu, select Change Password.

Enter your current password.
Enter your new password and then enter it again to make sure you didn't make any typing errors. Passwords may be from 3 to 30 characters long and cannot contain spaces.
Click Save.

Change Mail Forwarding Information

You can have Web Mail Messaging automatically forward your mail to another mail account. From the Options and Styles... menu, select Forwarding to access the My Forwarding Address text box.
This feature is activated when an e-mail address is present in this text box. (In other words, as long as this box is empty, mail is not forwarded.) Enter a complete mail address including the user ID and the full host name, for example, UserID@host.domain.com, and then press the Save button.

Note: You can forward your mail to more than one e-mail addresses by entering multiple addresses separated by commas.

To keep a copy and forward a copy, precede the forwarding address by a dot and a comma, for example, you'd enter mailto:.,UserID@host.domain.com. To forward mail to UserID@host.domain.com and keep a copy in your mailbox.

Sending a Vacation Message

If you are going to be away for a while, you can create a vacation message that will be sent to anyone who sends you mail. This feature is activated when you enter an e-mail address on the Vacation Message page. Your vacation message will be sent once to each e-mail address that sends you mail. The e-mail addresses of those who have been sent your vacation message are tracked, to assure that each e-mail address only receives your vacation message once.)

Note: Compare this feature to the Auto Response feature (which sends an automatic response to each message that's received, regardless of whether or not the sender has already received the automatic response.

To enter a new vacation message:

From the Options and Styles... menu, select Vacation Message under My Options.
In the My Vacation Message text box, enter a vacation message. This message will be sent once to each user who sends you mail and is limited to 1000 characters.
When you are done, click the Save button.

To stop sending a vacation message:

Delete the message from the Change Vacation Message page.
Click the Save button.

Change Vacation Message

You can have a vacation message automatically sent to anyone who sends you mail. This feature is activated when you enter a message in this text box. (In other words, as long as this box is empty, a vacation message is not sent.)

If you want to send a vacation message, enter the message in the text box. This message will be sent once to each user that sends you mail and is limited to 1000 characters. When you are done, click Save .

Each e-mail address will receive your vacation message only once, even if they send multiple messages to you.

Note: Compare this feature to the Auto Response feature (which sends an automatic response to each message that's received, regardless of whether or not the sender has already received the automatic response.

Back To Top

Adding a Filter

You can use Filters to direct incoming mail to particular mailboxes based on the contents of To, From, Sender, Subject, the entire message Header (everything but the body of the message), or the Body of the message.

From the Options and Styles... menu, select Filters to go to the My Filters page.
Click on Add or Modify (if you currently have filters to modify) and select the area of the message you want to search. Select from To/From/Sender/Subject/Header or Body
Select contains to have the filter look for messages that contain the search string; select doesn't contain to look for messages that do not contain the string.
Enter a search string.
Select Case Sensitive Match to search for text that matches the case of the search string; to ignore case, clearCase Sensitive Match.
Click Add Condition
Select one of the following actions from the Filter Action list box:
- Send the message to a mailbox. Select move the message to this mailbox, then in the Destination text box, enter the name of the mailbox to which messages meeting the filter criteria will be sent. You can enter a user ID to which messages meeting the filter criteria will be sent, followed by the mailbox. To do this, follow the user ID with a hyphen and the mailbox name, such as poreilly-news@company1.com.If you enter a mailbox that does not exist, one will be created for the user. A POP3 user will see this mailbox only if he logs on to this mailbox using the format User ID-newbox. Enter delete to discard the message.
- Send the message to an address. Select Forward the message to this address, and in the Destination text box, enter the e-mail address to which messages meeting the filter criteria will be sent. You must enter a full e-mail address such as Fred@domain1.com.
- Deliver the message and copy to an additional mailbox. Select Send the message with a copy to to deliver the message to its intended recipient as well as copy it to an additioanl mailbox that you specify in the Destination text box.
- Return the messsage to the sender. Select Bounce to send the message back to the sender without being processed.
- Delete the message. Select Delete to delete the message.
Click Add Condition. The condition is added to the rule and is displayed in the Rules text box. If this is the only condition you want the rule to have, click Finish, and the rule will be activated. If you want to add multiple conditions, see Adding Multiple Conditions to Filters.

Contacts

From the Options and Styles... menu, select Contacts. Use this page to add, modify, or delete names in your Contacts list.

To Add an address, enter a new name and e-mail address and click the Add button.

To Modify an address, select it from the list, correct the name and/or e-mail address, and then click the Modify button.

To Delete an address, select it from the list, and click the Delete button.

Note: You can select an address to use when creating a mail message, see help for sending mail.

Adding or Editing an Automatic Response

Adding an Automatic Response

From the Options and Styles... menu, select AutoResponder under My Options.
Use this page to set up an automatic response so that each time you receive mail, a prepared message is sent back to the sender. This feature is activated when you enter text in the Message box. (In other words, if the Message box is empty, no automatic response is sent.) Compare this feature to the Vacation feature.
1. Use Main as the mailbox if you want all incoming mail to receive the automatic response. (If you want the automated response to be activated only for a particular mailbox, select the mailbox name.)
2. If, in addition to sending an automatic response, you want to forward incoming messages to another user ID, enter a mail address. For example, you can forward messages to your assistant, or to another mailbox besides Main (by entering the forwarding address as yourUser ID-othermailbox).
3. In the Message box, enter the subject and message to be returned to all senders who send mail to this sub-area. The first line of the body of the message is used as the subject line for the automatic response. It must be less than 80 characters. The rest of the message will be sent as the body of the automatic response. It must be less than 1024 characters.
4. Click the Save button.
Note: To prevent automatic responses to bulk mailers, an automatic response is not sent if the original message contains the Precedence: bulk header. To prevent automatic responses to list server mailing lists, automatic responses are not sent if the original message contains imailsrv in the mail address.

Editing an Automatic Response

To edit an existing automatic response, select the mailbox (usually Main), make any necessary changes, and click the Update button.

Related Topics
Sending a Vacation Message
Back To Top

Sending Mail

Click the "New" icon at the top of the page to compose new mail.

To send mail to an address that is in your Contacts, while on the New Message page, click "To". This will bring up the Web Mail Contacts window and all of your addresses will be displayed. Select a single address or multiple addresses by Ctrl-clicking.

You can Select a single address & close the window, or add multiple addresses to the different sending options by clicking the appropriate button (To, CC, or BCC). Repeat for each name you want to add.
You can also add new adresses to your Contacts in this window.

Add all recipients to address book. If you select this option, all e-mail addresses in the To, CC, and BCC areas will be added to your Address Book.

If you want to spell check your message, select the dictionaries that you want to use. Then click the Spell Check button.

Attachments. Click the Browse button to select the file you want to attach, or type the path and name of the file into the box. Then, click Attach. To remove an attachment, select a file in the list and click Remove.

Save message in Sent folder: If you select this option, a copy of the message will be saved in your Sent folder.

Save a draft of the message: Click Save Draft to save a copy of the message in your Draft Folder

Back To Top

Forwarding Attachments

You can set up Web Mail Messaging so that when you forward a message, attachments to the original message are automatically included or excluded.
1. From the Options and Styles... menu, select Preferences under My Options.
2. On the User Preferences page, locate Forward Attachments.
3. select either Include attachments or Don't include attachments.
4. Click the Save button at the bottom of the table you are working in when finished.
Related Topics
Showing Text Attachments as Text or Links

Back To Top

Sorting Messages in Ascending or Descending Order

You can sort the contents of the Address field, the Subject field, the Date field, or the Size field. You can arrange the sort in either ascending or descending order For more information, click here.

From the Options and Styles... menu, select Preferences under My Options.

On the User Preferences page, locate Sort Messages and select Ascending or Descending.

Click the Save button at the bottom of the table you are working in when finished.

Related Topics

Sorting Messages in the Mailbox Summary

Back To Top

Opening the Calendar Feature

Users can open and use the calendar feature by clicking the Calendar icon.

To open the calendar feature:

From the Options and Styles... menu, select Calendaring under My Options.
The calendar logon page appears.

Opening the calendar feature in a secondary window.

From the Options and Styles... menu, select Preferences under My Options.
On the User Preferences page, locate Open the Calendar Feature and select New or Current Window.
Click the Save button at the bottom of the table you are working in when finished.

Spell Checker

A spell checker allows users to check for spelling errors before sending a message. The spell check allows users to select or add dictionaries with which to spell check. Spell checking is enabled by default for all new user accounts. If the default setting is changed, then the administrator must enable spell checking for either a domain or a user.

To spell check a message before sending it:

Click on the New Mail icon.
Enter information into the given fields. Text must be entered into the Body field in order for the spell check to work.
Select the dictionaries that you want to use by clicking on them (for more information on individual dictionaries see Dictionary Explanations below). Multiple entries can be made by holding down the control key while clicking on the dictionary names.
Click Spell Check.

By default, the Spell Checker will display any misspelled words in red, as well as displaying the number of misspelled words at the bottom of the Spell Checker window.

Saving Outgoing Messages in Sent Folder

You can set your preferences for Messaging to save (or not save) a copy of each outgoing message in your "Sent" folder.

You can also change this feature in the New Message Window of each email you send.

From the Options and Styles... menu, select Preferences under My Options.
On the User Preferences page, locate Save copy of outgoing mail in Sent folder and select Yes.

To not save a copy of outgoing messages select No.

Note: If you have renamed the Sent folder, the Edit Preferences page will display the new name. For example, if you renamed the folder to "Mailed", the Edit preferences page would display "Save copy of outgoing mail in "Mailed" folder".

Note: By changing this feature in the New Message Window you are only changing it for that particular email message. The next message will return to the method you have set in your preferences.

Search

The search feature allows you to search a single mailbox or all your mailboxes for a specific word or phrase.

On the Main page click the Find icon.
Enter your search phrase. If you are looking for a name or User ID, enter it. (Examples: fred@Ipswitch.com; Fred Anderson; Todd). If you want to search for a word or phrase, enter that (Examples: beignets, New Orleans cafe). Multiple word entries are considered a phrase, you do not have to enclose the phrase in quotation marks. For example, the entry,New Orleans cafe, will search for messages that contain that phrase; it will not search for messages that contain just the word Orleans or just cafe.
Select the area to search. You can search for a name or user ID by the recipient (To) or the sender (From). You can also search the Subject line or the Message Body for the occurrence of a word or phrase.
Select the mailbox(es) that you want to search.
Click Search to search the selected mailbox.

Search Results

The Search Results lists all messages that meet the search criteria. To view a message in the list, click on it.

If you want to view the results of the previous search, click Last Search.

Setting the Number of Messages per Page

You can set the number of messages that are listed in the summary listing for each mailbox.
1. From the Options and Styles... menu, select Preferences under My Options.
2. On the User Preferences page, locate Number of messages per page and select 10, 20, 50, or 100.
3. Click the Save button at the bottom of the table you are working in when finished.
Back To Top

Confirming (or Not Confirming) Sent Messages

You can set up Messaging to either confirm or not confirm that your message has been sent.

From the Options and Styles... menu, select Preferences under My Options.
On the User Preferences page, locate Confirm sent messages and select Yes or No.
Click the Save button at the bottom of the table you are working in when finished.

If you select Yes, then after you click the Send button, you'll see a "Send Mail Status" page; if the message is sent successfully, the words "message delivered" and "success" are displayed.

If you select No, then after you click the Send button, you will return to whatever page you were on when you clicked Compose.

About Enternet

New! Help FAQ Advertise with us Jobs@Enternet Press Releases

Copyright � 2003-2004 Enternet Solutions Corporation. All rights reserved.
Enternet Solutions service marks or registered service marks of Enternet Solutions Corporation in the United States and other countries.
and Privacy Statement

*New users only on GoFast Technology

Preferences

Mail Sending Options

Message Display Options

Including or Excluding a Signature

Change Password

Change Mail Forwarding Information

Sending a Vacation Message

Change Vacation Message

Adding a Filter

Contacts

Adding or Editing an Automatic Response

Related Topics

Sending a Vacation Message

Sending Mail

Forwarding Attachments

Related Topics

Sorting Messages in Ascending or Descending Order

Related Topics

Opening the Calendar Feature

Opening the calendar feature in a secondary window.

Spell Checker

Saving Outgoing Messages in Sent Folder

Search

Setting the Number of Messages per Page

Confirming (or Not Confirming) Sent Messages